Make sure you do this
Words spoken thoughtfully can make a huge difference to the rapport that you share with the other person. In professional relations, communication is even more important to build a rapport, avoid misunderstandings, put forth one's point, ideas, and views clearly, etc.
In business communication, written communication plays a great role. We send many documents, proposals, brochures, etc. One such situation arises while sending quotations. When you send a quotation, you should make an effort to communicate, in order to convince the client that your quotation is the best, and the client would be at profit.
Sending a quotation cover letter is thus, a good idea. What is a quotation cover letter?
The quotation is a document that merely gives price quotes for the goods or services requested by the client. Thus, it does not give much scope to explain how your quotes are best as compared to the competitors.
A quotation cover letter gives you a chance to communicate about the benefits the client would get, the difference in the service you offer, etc. It is thus, a letter that supports your quotation, and strengthens it by presenting it as the best from among the many other quotations that the client might get.
What should be included in the letter? One mistake that people make while writing a cover letter is that they imitate the main document that goes with it.
The cover letter should not imitate each word written in the quotation. It is sent along with the quotation to complement it, and present it in an effective manner.
Writing all that what is included in the quotation will not accomplish the aim of the letter. Moreover, the quotes sent in the quotation are many times confidential, and including such data in the letter is a big mistake.
It should start with a formal greeting, and move on to expressing the benefits of the quotation. The letter should abide by the formal letter writing rules, and should be precise.
It should be typed or printed on the letterhead of the organization. The next step is that the letter should be addressed to a specific person. It should have proper salutation, and should be segregated in paragraphs.
The first paragraph would begin with a pleasing note, with statements like - 'It was nice talking to you and as per your requirement, we have sent you the quotation. Points like, 'We offer you 2 years of free servicing, which compared to the others in the market is the most feasible option', helps you to convince the reader that you are offering something best and different.
The third paragraph should put forth the flexibility term of communicating, discussing, and negotiating over the quotation.
End the letter with a positive note, with sentences like - 'It would be wonderful working with you', etc. Sample quotation cover letter The above-mentioned information gives you a clear idea of how a quotation cover letter should be.
However, a sample letter given below will further clarify your doubts.Anonymous cover letters from hired librarians & archivists.
Open Cover Letters Share this cover letter: Google; Facebook; Twitter; Reddit; Tumblr; Pinterest; Email; Print; Like this: Open Cover Letters is licensed under a Creative Commons Attribution Unported License. Cover letter format and advice tips: Learn how to set up your cover letter and what each section should include.
Cover letter tips for new grads: You might lack real-world work experience, but your cover letter can be chock-full of activities that demonstrate your potential to succeed. Downloadable Cover Letter Examples.
Browse through our library of industry-specific cover letter samples. Get inspiration on how to create a cover letter that fits your career path. Download our cover letter template. Do your research.
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In this Article: Article Summary Sample Letters Writing a Formal Letter Writing an Informal Letter Community Q&A Knowing how to write a letter is a fundamental skill you'll use in business, school, and personal relationships to communicate information, goodwill, or .
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As much as they require more work, cover letters are a great opportunity to cover qualifications we can’t fully explain in our resumes.